CORPORATE SECRETARY & COMPLIANCE ASSISTANT – INVESTMENT COMPANY
Our client is a fully integrated investment and development group with offices in Spain, Portugal, Luxembourg, and the UK, managing more than €2bn of equity. The Luxembourg office (city centre) supports group-wide corporate, legal, and compliance activities for a diverse portfolio of entities.
The Role
Corporate governance & company secretarial support
- Assist with the day-to-day company secretarial workflow for Luxembourg entities under the supervision of senior legal/compliance colleagues.
- Prepare, file, and track statutory submissions (including RCS/RBE) and maintain complete corporate records, registers, and databases.
- Coordinate, prepare, and follow up on board/shareholder meetings: agendas, packs, signatures, minutes, and proper archiving.
Compliance & KYC
- Collect documents and perform KYC/Client Due Diligence checks; liaise with service providers and coordinate requests from the transfer agent.
- Support ad-hoc compliance/governance initiatives led by the senior team.
Stakeholder liaison & administration
- Interface with external stakeholders (notaries, lawyers, authorities) to progress filings, notarials, and other formalities.
- Manage administrative tasks end-to-end (signature collection, payment processing, document follow-ups) ensuring accuracy and timeliness.
The Profile
- 3–5 years’ experience in an administrative/legal/corporate secretarial role, ideally within a corporate services provider, Big Four, or similar professional setting.
- Excellent communication skills in English and Spanish; French is an advantage.
- Working knowledge of the legal and regulatory framework applicable to Luxembourg commercial companies and fund-related structures.
- Confident handling data, figures, and tables with a high level of accuracy; strong attention to detail and organisation; proactive mindset.
If you are interested in this position, or would like to discuss other roles that we are currently recruiting for, please forward your CV in English to Nicolas Tassin by applying online.